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Allen / UKC
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Registered: Nov 2004
Location: Michigan
Posts: 7789

Notice to all Clubs - Effective May 1,2016

Notice to all Clubs Effective May 1, 2016

Confirming Events After the Deadline
Until recently UKC always had a very strict policy when it comes to clubs confirming their events. If the event was not confirmed by the given deadline the club was not granted approval to hold the event. That meant that all events had to be published in the American Beagler, otherwise, there was no event.

Considering more and more folks now having access to the internet and reference the Upcoming Events Listing on the website UKC has lightened up on that policy. UKC has now been accepting confirmations after the magazine deadline with the club understanding that the event cannot be listed in American Beagler. Under this policy the club can still hold the event and everyone is happy.

However, it has quickly become evident that late confirmations are getting out of control in terms of the extra manual work they create for the employees in Field Operations. After processing, on-time confirmations are computer-generated when it comes to the listing for American Beagler, the web listing and generating Event Reports. Whereas, late confirmations require those three items to be done manually. Secondly, when the event is not published in American Beagler the club stands to lose a few entries when it comes to those who might not have internet access and use that list only.

In an effort to continue accommodating clubs in this manner and to keep them at a reasonable minimum, there will now be a $25 fee associated with all late event confirmations. This late fee policy will go into effect on May 1, 2016. Additionally, late event confirmations will not be accepted any later than 30 days prior to the event date. Please advise your club officers of this policy at your next club meeting.

This policy applies to Hunting Beagle and Performance Pack Events.

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