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Location: N.W. Indiana
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UKC Coonhound Department Announces Revised Event Entry Policy
Posted on 11/18/2010 in Coonhounds.
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Ever gone to a UKC Licensed Event only to realize that you forgot the papers required to enter your dog? We are pleased to announced that the days of such an entry being turned will be over come January 1st, 2011! The UKC's Coonhound Department has revised their policy on the forms required to enter into UKC Coonhound Licensed Events. The policy allows for a dog to be entered in the event when the handler is not in possession of the required form of entry such as the Easy Entry™ Card or Registration Certificate. The 2011 Official Coonhound Rulebook has been revised to show the updated policy for entering dogs. The new policy has also been published in the Advisor Article section of December Issue of COONHOUND BLOODLINES as follows.
It is very important to know that this policy will not take effect until January 1, 2011.
Conditional Entry
Q’s: Ever go to a UKC Licensed event and realize you forgot to bring your Easy Entry™ Card? Have your Champion dogs’ Registration Papers but don’t have with you the Champion Degree? Just bought a dog and sent the Registration certificate to UKC to be transferred in your name but can’t hunt the dog until you get the papers back?
A: A good percentage of competition hunters, who have several years under their belts, may likely have a good story about being turned away at the entry table, at least once. I’ve heard several good one for sure. Maybe none more cringing then some ten or more years ago at the World Hunt on a Saturday night where the handler left his Easy Entry™ Card at the hotel and was refused to enter. This after his dog was a cast winner on Friday night with a good score. Ouch. Tough, tough break.
UKC has adopted a new policy, effective January 1, 2011, that will now allow the handler to enter the dog as a “Conditional Entry”. No more being turned away frustrated because you didn’t have the required form to enter your dog in the event!
The revised “Entry Policy” provides three simple ways to enter a dog in a UKC Licensed Event. There are the two basic options of entry and a third for when the participant isn’t in possession of either 1 or 2.
1. The dog’s current Easy Entry™ Card.
2. The dog’s Registration Certificate (Champion or Grand Degree no longer required).
3. Conditional Entry. (requires a $5 fee)
A Conditional Entry may include one of the following:
a. Not in possession of current Easy Entry™ Card or Registration Papers for any reason.
b. Non-Updated Category Easy Entry™ Card after having been notified by UKC.
c. UKC Registration Certificate. (New owners not yet transferred Registration Papers).
d. Previous owner’s Easy Entry™ Card.
The participant may enter their dog as Conditional with an additional fee of $5. It is the responsibility of the owner and/or handler that the information given and recorded on the Event Report is accurate. Otherwise, UKC may not award Championship points or wins for that specific entry, should they place in the event. The Entry Taker will accept the entry and the additional $5 fee. They will make record of such on the Event Report and mail them to UKC with all other Event Fees.
Not in possession of current Easy Entry™ Card or Registration Papers for any reason. – That is very self explanatory. If the participant is not in possession of option 1 or 2 for any reason, they may enter as a “Conditional Entry”.
Non-Updated Category Easy Entry™ Card after having been notified by UKC – Once notified (meaning they have been sent their dogs Degree and updated Easy Entry™ Card) an owner must submit that updated Easy Entry™ Card to entry takers. If not yet notified they may continue using the previous category’s Easy Entry™ Card and are not required to enter as “Conditional”. Once notified, but do not present that current Easy Entry™ Card, they must enter the dog as “Conditional Entry”.
New Owner –A new owner is an individual that has recently bought a dog but the dog’s Registration Certificate is not yet transferred in their name. The “Bill of Sale” is no longer an option for a New Owner to enter their dog prior to transfer of ownership. However, they may enter the dog as a ‘Conditional Entry”. Instead of being at the mercy of UKC in processing the transfer of ownership they can now enter as a “Conditional Entry”.
The handler will enter the dog (not yet transferred in the New Owners name) in the previous owner’s name and list themselves as the handler. This will then match the dog’s records at UKC.
Previous owner’s Easy Entry™ Card. A previous owner’s Easy Entry™ Card may be carried by the New Owner but only for the purpose of accurate information when entering the dog in an event until they get the Registration Certificate transferred into their name. The participant may enter the dog as a “Conditional Entry”.
Reporting Conditional Entries - UKC is looking at some changes with Event Reports that will make it easier for officials to report their event financials which will include the reporting of “Conditional Entries”. It will be important for clubs to report all “Conditional Entries” taken. Otherwise, they may be subject to fines or loss of approval for UKC Licensed Events.
The Days of Being Turned Away for not presenting the required form of entry are over. Now the participant has the option of a Conditional Entry. Another good change going into 2011 and we hope you agree!
__________________
Dave Trumbo II
Kouts, IN
219-309-9257
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04-16-2014 02:24 AM
Good to go then 
