UKC Forums - 2015 B&T Assoc. meeting notes

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Posted by John D on 05-04-2015 02:15 PM:

2015 B&T Assoc. meeting notes

Below are my notes from the 2015 B&T assoc. meeting on May 1. I'm not a professional reporter but I will try to be one, in the way I present this. Anyone else who was there can feel free to add.

1. Champions Classic went well. 16 dogs were entered.
2. $46,916 in treasury as of April
3. Sectional attendance going down. Numbers were reported compared to previous years.
4. Sectional trophy cost is $110, for 4 trophies. Sectional fee collected from clubs is $150.
5. The top 2 sectionals were in Oklahoma. The 3rd sectional was in East Arkansas.
6. There will be a Hall of Fame. 9 dogs were automatically inducted, consisting of the 8 past UKC world show champions and the 1 past UKC World Nite Hunt Champion.
7. 19 youth hunted in the Youth Hunt and 11 youth showed in the YOuth Show
8. There is $12,720 in the WHIF (World Hunt Incentive Fund). $950 in the WSIF (World Show Incentive Fund).
9. A credit card program was put in place in 2014 to raise funds which would go towards the WHIF. It relies on businesses using credit card and the rewards go to the Assoc., and to the WHIF. There has been no participation in this, to date.
10. Membership report consisted of somewhere around 1400 members and 1000 "active" members.
11. $12,211 collected on yearbook ads.
12. ABTCHA website. The website didn't work for 4-5 months. Someone from IBM was brought on to fix it. Pres. let board know and next meeting the board decided to do away with the website. The Facebook site is doing very well.
13. B&T Days will be back in Flora in 2016.
14. Awards were given to numerous people.
15. A Lifetime membership was discussed. It would be something to pay a one time fee and be a member for life. It was determined it would be too hard to determine a cost. So, it was suggested to add a membership option to what currently exists. This new option is a 5 yr. membership for $85. It was voted on and passed.
16. Phillip Herron is the newest lifetime member.
17. X-bred. Corey, with UKC, was given 5 minutes to describe the new XB program and that was to be followed by a vote from the members on whether to allow XB's to enter the B&T breed for the year 2016. The ABTCHA is to decide, annually, on whether toopen this. Following Corey's brief description, there were a few questions. Then, the vote folllowed on whether to open breed transfers into the B&T breed in 2016. "Yea" votes were asked for and counted. "Nay" votes were asked for and were so numerous they were not counted. Breed transfers will be closed for 2016.
18. The election started. Ray Conrad was nominated by the board for Pres. Shane Ayers was nominated from the floor but he declined. Ray Conrad is new Pres. Jim Williams was nominated by the board for VP. James Blackburn was nominated from the floor.

I left the meeting at this point so I have no other notes.

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Posted by ky coonin on 05-04-2015 03:42 PM:

Do you all have the dates for next year?

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Posted by H. L. Meyer on 05-04-2015 04:05 PM:

Question

I am proud to say I do have a vested interest in this honor the board has bestowed on these winners so my question is when will the dogs inducted into the Hall Of Fame be posted?

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Posted by James Tolliver on 05-04-2015 05:19 PM:

Thanks for posting, John D.
I wanted to attend this year but unfortunately i was unable to do so.

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Posted by berger on 05-04-2015 05:37 PM:

Re: Question

quote:
Originally posted by H. L. Meyer
I am proud to say I do have a vested interest in this honor the board has bestowed on these winners so my question is when will the dogs inducted into the Hall Of Fame be posted?

H. L. they are already posted in the yearbook with pictures.

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Posted by berger on 05-04-2015 10:57 PM:

John D our Assoc. new VP is James Blackburn.

Not real sure what the brief description from Cory was for as he didn't give much detail or clarification of what the program is except to open or close it for transfers.

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Posted by longshot on 05-04-2015 11:14 PM:

"10. Membership report consisted of somewhere around 1400 members and 1000 "active" members. "

Maybe it's a dumb question, but what's the difference in a member and an active member?

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Posted by berger on 05-04-2015 11:24 PM:

quote:
Originally posted by longshot
"10. Membership report consisted of somewhere around 1400 members and 1000 "active" members. "

Maybe it's a dumb question, but what's the difference in a member and an active member?

I believe the 1400 was the amount of members we had at the end of the year last year. 1000 active members would be the ones that are paid up as of bnt days this year is my understanding.

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Posted by Billy Beckham on 05-04-2015 11:39 PM:

Answer this Honestly

17. X-bred. Corey, with UKC, was given 5 minutes to describe the new XB program and that was to be followed by a vote from the members on whether to allow XB's to enter the B&T breed for the year 2016. The ABTCHA is to decide, annually, on whether toopen this. Following Corey's brief description, there were a few questions. Then, the vote folllowed on whether to open breed transfers into the B&T breed in 2016. "Yea" votes were asked for and counted. "Nay" votes were asked for and were so numerous they were not counted. Breed transfers will be closed for 2016.

Will it ever be allowed?

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Posted by rweller on 05-05-2015 02:42 AM:

Re: Answer this Honestly

quote:
Originally posted by Billy Beckham
17. X-bred. Corey, with UKC, was given 5 minutes to describe the new XB program and that was to be followed by a vote from the members on whether to allow XB's to enter the B&T breed for the year 2016. The ABTCHA is to decide, annually, on whether toopen this. Following Corey's brief description, there were a few questions. Then, the vote folllowed on whether to open breed transfers into the B&T breed in 2016. "Yea" votes were asked for and counted. "Nay" votes were asked for and were so numerous they were not counted. Breed transfers will be closed for 2016.

Will it ever be allowed?

It will be voted on every year by the membership but from the vote to leave it closed it looks like will be a while before it will be opened, if ever.

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Posted by berger on 05-05-2015 06:21 AM:

Re: Answer this Honestly

quote:
Originally posted by Billy Beckham
17. X-bred. Corey, with UKC, was given 5 minutes to describe the new XB program and that was to be followed by a vote from the members on whether to allow XB's to enter the B&T breed for the year 2016. The ABTCHA is to decide, annually, on whether toopen this. Following Corey's brief description, there were a few questions. Then, the vote folllowed on whether to open breed transfers into the B&T breed in 2016. "Yea" votes were asked for and counted. "Nay" votes were asked for and were so numerous they were not counted. Breed transfers will be closed for 2016.

Will it ever be allowed?

Billy I can't speak for the other members or the Assoc. but I can say I will vote to open it every year and here is one reason why. I was a beneficiary of starting hunting bnt's over 25yrs. ago from a sire that would have been transferred in if X bred had been implemented 40 & 50yrs ago instead of dirty papers. Not just 1 but a couple that I really enjoyed. If you go back and do a history on the dogs you hunted and trace them back a lot of hunters my age and older also had that privilege. The 2 I got started in hunting bnt I called Willie and the other Patty I had a lot of fun hunting those 2 and enjoyed hunting those 2 dogs. Easy starters they trained me more then I trained them, they were both out of Nt Ch Egli's Ugly Hoss.
Now here are some top BNT dogs from the past that were reproducer's, Umphers black Hoss, Skaggs Misty and Mineharts Tiger Lilly but by doing a history check on these dogs none of these by X Bred standards would have been able to transfer into the breed. Here are some more top reproducing dogs, Kirkland & Logans Gunner, Egli's Ugly Hoss, Posted land TJ, Allens Bubba, Ketcherside blk Pac, Mineharts Moon Dancer, Skaggs Misty II, Skaggs Slammer, nelsons northern Buck, now these would have been qualified to transfer into the breed by the X bred standard if it had been in affect at that time. Many gentlemen have used these dogs to get recognition for there kennels and breeding programs. Here are just some names using the X bred standard these would have been some that would have been the 1st registered litters out of a transferred dogs. Super Sting, Whittikers Smokey II, World champion Nelsons Northern Buck II and including the 2 I got started in bnt's with Willie and Hersh's ragin Patty. I also bred Patty to nelson's Buck and got Tree jar'n Queen and Southeast Iowa Susie. So as You can see I benefitted dearly in my late teens and early 20's by dogs that by X Bred standards would qualify to be transferred into the breed.
So it would be fairly hypocritical of me to vote to have it closed and not give some young hunter the same opportunity I had when I started hunting registered dogs.

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Posted by Darrell Eads on 05-05-2015 08:59 AM:

So I was sleeping and heard a storm roll in and woke up and remembered my windows were down ,,, and her I am reading the ukc forum at 3am in the morning

John Davis I sure would have like to meet you,, Im not sure that we have , but as you took good notes 1 - 17 seem to keep you there and number 18 you decided to get up and walk out ,,

I'm not a professional myself But it appears Not allowing Mixed dogs or our new President Nominations , Might have caused you to walk out , either way it was your choice ,,

Under new business I would have thought the web site would have been discussed , Or even the stolen Money from last year ,, It struck me as interesting especially since you was there ,,,

I AM So Green and oblivious to a lot of matters ,Before this year I had no clue what the Association did , I got my hand book last year and read the officers Duties,,, and just recently I finished reading our constitution and by laws ,,

what I have learned in one year , We the board members are here to support our breed and try and set up events and give out awards to Our Membership and promote Black dogs , and figure out ways to drum up more business and acquire more members , Also I have learned that this is a THANKLESS Job , No I don't need a pat on the back and I don't need to be thanked , I do this because I am a die hard Black n Tan Guy , Win or Lose I love my breed of dog so I thought I could help With the association and the members ,,

There was more members that didn't come to the meeting than that did , I counted about a 100 sitting there ,,, Im pretty sure if people wanted CHANGE the members could have made it happen , I got there on Wednesday left early Sunday , I sat at the Table for a few hours handing out books and renewing memberships and had nothing but happy cheerful people coming up,, a lot of people helped out ,,, But on Friday we closed up early to prepare for the meeting , and I was ask why we wasn't taking memberships By a past President , I said well were getting ready for the meeting , but I could accommodate him if he wanted , His response was well I don't think I will renew my membership ,,, Confused the hell out of me

But I think the Bottom line , not everyone is always happy and you cant please all the people , but the thing I don't want to ever stop is our love for Black n tan dogs , its a passion for me

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Posted by berger on 05-05-2015 04:04 PM:

quote:
Originally posted by Darrell Eads

Under new business I would have thought the web site would have been discussed , Or even the stolen Money from last year ,, It struck me as interesting especially since you was there ,,,

Darrel as far as new business both of these would have been considered old business and both of these would need to be brought forth from the board. The Money is in the bank and the website is still up and running.

Even if the website would have been brought forth as new business and brought forth to keep it up and running. If it would have passed to have a website unanimously by the members what is the point. The board could just vote to close it down any way, It's been done before so no reason to have a membership vote on it.

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Posted by John D on 05-05-2015 04:24 PM:

Darrell, you were working the membership table when I picked up my yearbook. Thanks for helping me out there. I figured you would know who I was when I said, "Hi, my name is John Davis...".

By the way, Trina called me later and refunded my $50. (Thanks, Trina!!)

There were several subjects that could have been brought up. The website could have been discussed a little more but I think maybe its good to shut it down for a year, see if anyone misses it and then go from there.

I didn't leave the meeting because I was mad or anything. I had just seen what I came to see. I wanted to hear what was said about the website. What was said was fairly accurate, and no member questioned it, so all was good.

As far as the X-bred, it doesn't really matter to me. I didn't even vote. I suspect that in the future someone will make a stirring argument to the membership to open it, and enough will be swayed. Maybe they will drop some famous names of the past or point out all the new members the Assoc. will get if they throw the doors open. Maybe there will be a very good, top reproducing crossbred in the future, that will be able to help the B&T breed and membership will see that? Or, perhaps the board will just make the decision to open it at some point?

Darrell, I'm glad you have read the constitution and by laws. I've read it, also. I would ask that you please read Article III, Section B. Also, please read Article XI on what it takes to change the constitution. Can you please tell me if the board you were a part of followed this procedure in changing the membership due date? Thanks.

I thought the stolen money would be mentioned, as well. Its probably better to let that fade away.

I can see how being on the board would be a thankless job but thats the nature of the job. Many, very qualified people, won't take a position and its hard to drag them to membership meetings. Most members feel like the meeting is a waste of time.

There are really too many different interests in B&T's for one Assoc. to serve all the interests, well. You have people interested in shows, pleasure, visiting, competition, breed purity, merging with the Walker breed, popularity contests, common thieves and criminals, reunions, coonhunters that want to compete, money hunters, etc., etc. No matter who you are, you will feel like the leadership is ignoring you, at some point or another. I admire all leadership groups of the present and past for trying to make this thing work.

In the end, anything can happen or not happen with the Assoc. Nothing should be a surprise. The only thing we can reasonably expect is to get a yearbook and have a B&T Days each year. That alone is worth the $20/yr. Even then, I take neither of those things for granted. Every other good thing thats done is gravy and everything else that is screwed up is...... Well, we can say, "oh well" and just go on....

Posted by shawnstovall on 05-05-2015 05:06 PM:

for those that want to know what Article III Sect. B reads here you go.

The annual membership dues shall be payable by March 31st of each year.

It doesn't say that your membership ends on that date all it states is that your membership is payable by this date. So the board made a decision before I came on to make a date when all memberships end which is Dec. 31st of each year.

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Posted by mike pennington on 05-05-2015 06:25 PM:

If it is in the Constitution it should not be changed without a membership vote. When it was changed to March 31 membership voted on it. When I was secretary anything we wanted to change that was in the Constitution had to be voted on by membership.

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Posted by Ray Conrad on 05-05-2015 10:56 PM:

The membership expiration date was changed for one reason and one reason only, to simplify the book keeping. It was a nightmare trying to keep it straight. The memberships expire on the last day of the year and if not renewed by March 31 of the next year the member will be changed from active to inactive in the new database. This change allows us to have mailing labels ready for all members that include the year of expiration on the label. When we get to B & T days and a member comes to get their yearbook we simply find the label if it shows the current year or later no membership dues are due we give them their yearbook and they are on their way. If the label show a year older than the current year they need to pay the membership up and then get their yearbook. When we get home we simply pull all the labels off that are not up to date and what is left is the mailing labels for the members that could not attend B & T days. Last year this system allowed us to get the Yearbooks mailed faster than ever and this year they should begin mailing by the middle of next week. This process was implemented to support the members and to increase the degree of service for the members. The membership is still PAYABLE by March 31. Our membership database is now in a format that allows us to easily keep up with each member and also allows the publisher of the yearbook a simple way to sort and format the membership role for the yearbook. I don't believe the board violated the constitution in any way with this administrative change. If a member pays his dues on or before March 31 his membership will never be marked inactive.

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Posted by kycooner1 on 05-06-2015 01:57 AM:

give me a address ..I will send my dues in..and how much r they now

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Posted by berger on 05-06-2015 07:49 AM:

quote:
Originally posted by Ray Conrad
this year they should begin mailing by the middle of next week. .

If You all send them any faster there will be no reason to go to BNT Days anymore. The reason to go to BNT days was so you could get your year book right away, instead of waiting 4 to 6 months.

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Posted by berger on 05-06-2015 07:57 AM:

quote:
Originally posted by kycooner1
give me a address ..I will send my dues in..and how much r they now

Frank go to the BNT website and click on officers.

Trina Conrad is the membership secretary and her address is posted there.

1yr. membership = $20.00
3yr. membership = $50.00
5yr. membership = $85.00

The cheapest per year is the 3 yr. membership.

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Posted by John D on 05-07-2015 02:40 PM:

Forgive me, I am just trying to understand this. As far as I know this thread is the only time its ever been explained to the membership, so I'm sure I am not the only one, wondering.

Let me see if I got this right. With this change our membership will end on 12/31. But we can remain an "active" member until the following 3/31. If we don't pay dues by 3/31, then we become "inactive". Is that correct?

Or, lets say our membership ends on 12/31/15. In Jan. 2016 we win H.S. B&T at the Winter classic. Do we get recognized by the ABTCHA as H.S. B&T, or not?

Thanks, in advance, for answering my questions.

Posted by mike pennington on 05-07-2015 06:57 PM:

I have the same questions. And how is it worded now in the Constitution? I'm having a hard time understanding myself.

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Posted by berger on 05-07-2015 07:14 PM:

quote:
Originally posted by John D

Let me see if I got this right. With this change our membership will end on 12/31. But we can remain an "active" member until the following 3/31. If we don't pay dues by 3/31, then we become "inactive". Is that correct?

Or, lets say our membership ends on 12/31/15. In Jan. 2016 we win H.S. B&T at the Winter classic. Do we get recognized by the ABTCHA as H.S. B&T, or not?

Thanks, in advance, for answering my questions.

John here is how I read this.

Article III section B: Is written fairly wide open to interpret how anyone wants to read it. Most presumptions are when it is due is when it expires. Though it is not clarified in the By-Laws. Now I won't go into what was proposed and passed when it was changed as the By-Law does not clarify that, just when it is due. Maybe section B needs to be clarified and amended by the membership and then written as such.
Now as far as someone winning W.C as high scoring BNT they would need a membership that was not expired. They would still be an active member on the books till 3/31 as far as being on mailing list and have there info name address contact info etc., after 3/31 that would be deleted.

What I do see by this interpreting is as of 4/1 any board member not paid up as a member would then be considered inactive and would be removed from the board by the president. This position could then be filled by the members vote at the annual meeting instead of by the president after BNT days.

Now this is just my presumption of what expires, active and inactive is and I could be wrong if I am it would be the First Time.

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Posted by gadog1 on 05-07-2015 07:34 PM:

I Thought we had to pay by 12-31 Each Year

That would be the safest thing to do. That way there would be no Questions about Qualifying for any of the Hunts. Better Safe Than Sorry.
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Posted by Ray Conrad on 05-07-2015 07:41 PM:

John, I will try to clarify this as there are probably others members asking the same questions. The new database holds all membership information for members from the past at least 3 years. We have a field in the interface that we simply put and "A" for a paid up member and a "I" for a not paid member. The database retains the none paid members information so when they pay up again we just change them to and "A" and were good. It keeps us from having to rebuild the membership role constantly. When we need a paid up member role we just sort by the "A" field and print it out. Its a very smooth database. Now for the expiration. We have a field that holds the year of expiration. We use this field to sort the mailing labels for B & T days as previously explained. The membership expiration is the last day of the year 12/31 but we are allowing a grace period up to 3/31 for the member to pay before being placed in the inactive status or dropped from the role however you want to look at it. The membership as I said expires on 12/31 so the member would need to pay and get current after that date to be eligible for ABTCHA awards at the Grand American, Winter Classic and the affected sectionals. This system has really smoothed out the process of the membership record keeping. If anyone has anymore questions please give me a call and I will answer or find you and answer if at all possible.

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